Appointment Reminders

Send appointment reminders that are personalized for each patient and automatically send at the times/days you choose.

  • Hi Chad, this is Sharma from Puterbaugh’s Dental. Just wanted to send a reminder that you have an appointment tomorrow at 3:30. Is that still good for you?
  • Sure, that sounds good. See you then.
  • Perfect! See you then!

More Info about Appointment Reminders

You can customize reminders to reduce no shows by:

  • When the appointment reminders go out
    • Day of the appointment
    • 1 day before the appointment
    • 2 days before the appointment
  • Modify the text template
  • Choose who to send it to for the appointment date
    • All appointments
    • Confirmed appointments
    • Unconfirmed appointments
  • Create as many unique reminders as you would like

How it Works

  • «
  • You can now set Appointment Reminders View

  • You can select when each reminder will be sent. View

  • You can edit the content of each reminder and create a more personal message for your patient. View

  • You can send reminders to all patients, or all unconfirmed patients, making it easy to reach more people in less time. View

  • »

How Weave Appointment Reminders Work

Create unique patient reminders and schedule them any time you like.

  • Why is an appointment reminder software better than a postcard?

    There are a number of reasons that an appointment reminder software is more successful than a postcard, and even more reasons that customizable automated appointment reminders (like Weave’s) increase that success.


    Text message reminders and email reminders are typically delivered right to the person you’re trying to reach. Postcards, however, are delivered to the address on file but aren’t guaranteed to get into the right person’s hands. For this reason alone, an appointment reminder software is usually a great solution for any business.

    Two-way communication

    Two-way communication with Weave is much easier with a text message reminder than with a postcard. Not only is it easier, it’s faster.

    With Weave’s reminder software, the customer or patient can just respond to the text reminder if they have any questions or if they need to change their appointment time or date.

    With a postcard, the customer or patient is required to call into the office at a time that the office is open in order to have the same conversation.

  • Dental appointment reminders

    dental appointment reminders
    Dental appointment reminders are one of the fastest and most effective ways of decreasing your no-show rate. Weave’s automated reminder system makes sending a text message reminder simple. These types of reminders are proven to decrease missed appointments.

  • Can I set up my reminder system to be HIPAA-compliant?

    This is a common question that medical professionals have. The answer is yes. In fact, there isn’t a specific way to set up reminders when it comes to HIPAA compliance. The U.S. Department of Health and Human Services has this to say about appointment reminders, “Yes, appointment reminders are considered part of treatment of an individual and, therefore, can be made without an authorization.” Keeping this in mind, it is still important to be cognizant of patient requests when it comes to automated reminders.

  • Where Can I Find Templates for My Reminder System?

    This is an extremely common question. There are several resources online with example templates. Weave comes pre populated with appointment reminder templates, and you can fine tune those to fit your preferences.

  • Can Weave Automatically Connect to My Calendar?

    Weave integrates with several different softwares across multiple industries. This allows Weave users the ability to set frequencies and content of reminders to go out on an automatic schedule. This saves time for the entire staff. Weave’s appointment reminder software is one of the most versatile systems on the market.


  • Reliable Text Reminder Service

    Text messages have a very high response rate, especially when they get to your customers and patients at times that are convenient for them. With Weave, you can set specific times of days that your text messages will go out to your customers. This means that your customers are more likely to respond to their reminder. Here are some of the options that you specify in Weave’s software:

    Text Frequency

    You can determine how often your customers are getting text message reminders. You can send a reminder two days in advance, two weeks in advance, two hours in advance, or even all three. You decide what works best for your customers.


    You can completely customize your messages, and even send different messages depending on the status of the customer. You can send one message if their appointment is confirmed, and a different message if their appointment is still unconfirmed.

  • Current Industries

    Weave has options for almost any small business. However, some of our most common industries are:


    Dental reminders are an integral part of almost any dental office. Weave got its start in the dental industry and it remains one of our highest growth areas to this day. This being the case, Weave integrates seamlessly with many different dental softwares.


    Weave is also heavily integrated in optometry. We are tied into a number of softwares that allow optometrists to automate their appointment reminders and glasses ready reminders with ease.


    Weave has put significant effort into integrating with as many medical softwares as possible. Medical practices love the options that Weave provides in terms of phones, reviews and text reminders.

    Small Business

    Weave has options for small businesses across the board. No matter what type of business you run, Weave has solutions that will work for your business.

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